Select ACCREDITATION from the top menu and then DATA ENTRY AND REPORTS from the dropdown menu ). This will open the Member Association (MA) Homepage (Figure 3).
Figure 2
Figure 3
In the ACTIONS Panel, click on the Complete self-assessment link (Figure 4).
Figure 4
The assessment will open on the first accreditation Principle. Use the Next and Prev buttons to proceed systematically through the self-assessment; use the left-hand tree menu to navigate directly to specific standards or checks; or use the Principles
Ribbon to go to a specific principle (Figure 5).
Figure 5
It is necessary to review all the checks for a standard before an assessment of compliance with the standard can be made.
Review the description of the standard and check on the page. Complete the assessment by selecting either Yes or No in response to each check and entering supporting evidence in the Evidence Textbox (Figure 6). Select Save to store the responses in the system and Next to proceed to the next check.
Figure 6
The Standard Page will appear after the last check of that standard when proceeding systematically through the assessment (Figure 7). Based on the responses to the preceding checks, an assessment needs to be made of whether the Association is in compliance with the standard by choosing one of the following four available options:
• No
• Yes
• Not
Applicable
• Non-compliance
with Justification
It is important to note that it is not necessary to respond “Yes” to
every check to be considered to comply with the essential requirements of a standard.
Figure 7
A summary of the responses to the related checks can be displayed by clicking on the View
Evidences link on the Standard Page (Figures 8 and 9).
Figure 8
Figure 9
If there is any additional information that the Association would like the Regional Office to take into consideration when making their assessment during the Desk Review, this can be added in the Comment Textbox (Figure 7).
Click Save and Next to proceed through the remaining checks and standards.
Supporting documents can be uploaded to the assessment from the Upload Documents function within the assessment (Figure 10) or from the ACTIONS Panel on the MA Accreditation Homepage (Figure 4).
Figure 10
Use the Browse button to locate the file on your computer. Each document only needs to be uploaded once, even if it is supporting evidence for more than one standard or check. Multiple documents can be uploaded at the same time by browsing for each document (Figure 11). Select Upload to store the documents in the system.
Figure 11
Clicking on the Delete symbol adjacent to a file will remove the file from the system (Figure 12).
Figure 12
Click on the Edit symbol adjacent to a comment to amend the comment (Figure 13). The Comment
Textbox will reopen.
Figure 13
Edit the comment and click Save to store the amended comment; or click Cancel to exit without saving (Figure 14).
Figure 14
To delete a
comment, click on the Delete symbol corresponding to the comment (Figure 13).
The colour
indicators adjacent to the standards and checks can be used to identify which
standards and checks have been completed.
- Red – indicates the check or standard has not yet
been completed.
- Yellow – indicates some of the checks for the
standard have been completed.
- Green – indicates the check or standard has been
completed.
Within the assessment the Percentage Indicator gives a visual indication of how many of the standards under the principle highlighted in green on the Principles
Ribbon have been completed. A standard is considered completed when a response has been entered into the assessment for the standard and all of its related checks (Figure 15).
Figure 15
On the MA
Accreditation Homepage, the Percentage Indicator in the ACTIONS
Panel gives visual indication of how many of the principles in the assessment have been completed (Figure 16). A principle is considered completed when a response had been entered into the assessment for all of the standards and checks under the principle.
Figure 16
Once the self-assessment has been completed and checked for accuracy by reviewing a copy of the self-assessment report from the Reports Panel of the MA Accreditation Homepage,
the assessment can be signed off by the Executive Director of the Association.
Select the Sign
off self-assessment link in the ACTIONS Panel on the MA Accreditation Homepage and select SIGN OFF or select CANCEL to exit without signing off (Figure 17).
Figure 17
Hover over the details in the top right-hand corner of the screen. A list of available options will appear. Select Log Out (Figure 18).
Figure 18
For technical assistance with using the site or if any of the information on the MA Homepage is incorrect, please let us know by clicking on the email link in the CONTACT US Panel on the MA Homepage (Figure 19) or by emailing accreditation@ippf.org from your email program.
Figure 19