Create your signature and choose when Outlook adds a signature to your messages                           Copy a sample signature from another users email which has the IPPF logo like the following and enter your details, Open a new email message.              - International Planned Parenthood Federation   4 Newhams Row  |  London   |  SE1 3UZ  |  United Kingdom email    | phone   fax  |  web http://www.ippf.org     On the Message menu, select Signature > Signatures. Depending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.             Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature            Under Edit signature, compose your signature. You can paste the copied signature.               Under Choose default signature, set the following options for your signature:                  In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.                  If you want your signature added to all new messages by default, in the New messages drop-down box, select one of your signatures. If you don't want to automatically add a signature to new messages, choose (none). This doesn't add a signature to any messages you reply to or forward.                  If you want your signature to appear in the messages you reply to and forward, in the  Replies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none).                      Choose OK to save your new signature and return to your message.                          

Please find the instructions below on how owners can update their DLs (provided it’s an ippf user). If it’s an external user, the email can be removed but to add one (which is not already on O365) a ticket has to be raised on the helpdesk portal (https://support.ippf.org/support/tickets/new) : Open Microsoft Outlook. Click on Address Book Type in the email group/distribution list name and press [Enter]. E.g. shown below. Right-click the group and choose Properties. Click the Modify Members button. Add/Remove members and click OK.